Holds on Student Registration and Records

To ensure compliance with University Faculty Senate policies or to ensure communication with a student regarding the need to fulfill certain administrative or college requirements, some University offices are authorized to place holds on student records.

The types of holds that can be placed on a student's record are as follows:

  • Academic—placed and removed by the appropriate college dean's office
  • Administrative—placed and removed by the Registrar's office
  • Disciplinary—placed and removed by the Office of Student Conduct
  • Financial—placed and removed by offices such as the Parking Office, University Libraries, Office of the Bursar
  • Health—placed and removed by University Health Services

A hold is considered temporary and is removed as soon as the conditions for placing the hold are resolved.

Impact of a Hold

Registration/ Course Add/ Drop/ Late Drop

An academic, administrative, financial, or health hold prevents the student from registering or adding courses for current and future semesters. The student will be allowed to drop and/or late drop courses. Although a hold will not prevent a student from dropping or late dropping courses, there are other policies that prevent these actions (examples include an overdue tuition bill or an accusation of academic misconduct). If a student's circumstances/ options are unclear, contact the Office of the Registrar.

Transcript

Two conditions prevent the issuing of an official transcript: (1) the student has a financial hold or (2) the student has not participated in a student-loan exit interview.

Diploma

Certain financial or disciplinary holds prevent the issuing of the student's diploma.

Student Notification

A student is automatically notified by email as soon as a hold has been placed on his/her record.

Hold Information

Authorized advisers can use ISIS screen ARURD to determine if a student has a hold on his/her registration: a "Y" will appear in the "HD" column on the right side of the screen. Information about the hold will be displayed on ARISL. For more details, type "S" under "SEL" and press enter.

The eLion Holds application provides students and advisers with information on the type of hold, the date the hold took effect, the impact that the hold will have on the student's record, the reason for the hold, whether or not there will be a transcript notation for a disciplinary hold, and contact information for the office that placed the hold.

Student Action

Make immediate contact with the office that activated the hold to initiate the actions necessary to have the hold removed.


Reviewed: August 2014
Last Update: March 2010

Reference(s): Academic Administrative Policies and Procedures Manual: C-2 and N-2